Click On the Link Below for Master RFP Document:
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MASTER RFP DOCUMENT FOR ALL PROFESSIONAL AND CONTRACTED SERVICES
Click On The Links Below For Scope Of Services:
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Click on the Links Below for Responses to Submitted Questions and RFP Addenda:

 Public Transportation Response                                                             Information Technologies Response     
​​Transportation Services FAQ                                                                    Information Technologies FAQ  
Addendum I 
Monthly Summary Data Report
Daily Ridership & Fare Report
Addendum II
Examples of Standards & Liquidated Damages 
Addendum III 
Van Photo 
Schedule & Map 
Pre-Proposal Conference Sign In Sheet
                                                                                                  ​                                                       

HERITAGE COMMUNITY INITIATIVES has a number of contracts that are expiring in 2016 and, as such, is conducting an open solicitation seeking submissions from organizations providing Professional and Contracted Services in the following areas: 

  • Public Transportation Operations – the operation of fixed route, van shuttles serving the communities of the Mon Valley and connecting with Port Authority of Allegheny County.

  • Financial Auditing – the review of financial statements, documents and internal procedures, preparation of required forms and submittals, and compliance with local, state and federal regulations.

  • Information Technologies – the managed services and support of all technologies including but not limited to strategic guidance, monitoring and support, and new installs, replacements, and upgrades.

  • Insurance Broker of Record  – the broker of record will represent the insurance interests of HERITAGE for all property/casualty/workers compensation and general liability requirements.

  • 401K Provider – the management of the organization’s 401-k plan 

This is a proposal submission and must include company credentials, applicable experience, personnel qualifications, value-added services and rates/pricing. While price is important, it is not the only criteria in determining award. Proposals will be evaluated in terms of ability to provide quality service, commitment to HERITAGE, and services that add value to the partnership with HERITAGE.

Proposers are required to adhere to all general requirements in this Request for Proposals (RFP) as well as specific requirements detailed in the Attachments for each specialty area’s Scope of Services.

It is the sole responsibility of each Proposer to understand federal, state and local regulations as applicable, as well as details of the certifications and forms included as Exhibits in this RFP.
SOLICITATION SCHEDULE
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The schedule and deadlines for selecting Professional and Contracted Services providers is located in Table 1. Should any dates change during the solicitation process, HERITAGE will notify interested proposers by sending an email or posting changes on HERITAGE COMMUNITY INITIATIVES website at: http://www.heritageserves.org/

TABLE 1: SOLICITATION SCHEDULE AND DEADLINES

TASK                                                                                                                 DATE

Legal Notice of RFP Published                                                                       Monday, February 8, 2016

Submission of Questions (Audit, IT, Insurance, 401-k)                              Tuesday, February 16, 2016, by 4 p.m.

Conduct Pre-Proposal Conference for Transportation Services              Wednesday, February 17, 2016 from 1:00 – 2:30 pm.

Responses to Questions                                                                                 Friday, February 19, 2016

Submission of Letter of Intent                                                                       Monday, February 22, 2016, by 4 p.m.

Proposal Submission Deadline                                                                      Monday, March 14, 2016, by 2 p.m.

Finalists Identified and Notified                                                                     Monday, March 21, 2016

Agreement Working Sessions/Negotiations                                                Monday, March 28, 2016 and Tuesday, March 29, 2016

Agreements Awarded                                                                                      Friday, April 1, 2016